Description
Department of Sound is a Sacramento-based 501(c)(3) music and media education nonprofit serving underserved youth. We're seeking an experienced independent bookkeeper with their own multi-client practice to own our monthly accounting in QuickBooks Online as we transition from someone who is retiring. Transaction volume is low and the books are well-organized.
Estimated time commitment: ~10–20 hours per month.
Scope of work
- Biweekly payroll for 2 W-2 employees in QuickBooks Payroll (approve exported timesheets, preview, transmit)
- Bank-feed review and coding, with rules set up per new contract
- Bill entry, document upload, approval workflow, and ACH payment runs
- Monthly reconciliations (2 bank accounts + 1 credit card)
- Monthly indirect cost allocations (fringe/operations/admin) via spreadsheet and journal entry
- Monthly financial statements and soft close
- A monthly "funds remaining by grant" budget-vs-actual report (manual template — our grant periods span fiscal years)
- Maintenance of our restricted-cash-aware Excel cash flow projection
- Quarterly financial package for our board treasurer
- Annual 1099-NEC filings and vendor W-9 setup
- Coordination with our retained senior advisor, who keeps the Form 990, state registrations, and specialty funder reports
You are
- US-based, running your own multi-client bookkeeping practice (business entity, other active clients)
- Strong nonprofit fund-accounting experience: restricted vs. unrestricted net assets, class-based grant tracking in QuickBooks Online
- Comfortable with QuickBooks Online and QuickBooks Payroll
- Carrying errors & omissions insurance
- Setting your own schedule and using your own tools
The bar: we need judgment, not just data entry. Finalists will walk through our actual cash flow file with us.
To apply, please include all four; incomplete applications will not be reviewed:
- A short note on your nonprofit fund-accounting experience
- Your rate (flat monthly or hourly)
- Two to three nonprofit client references
- Confirmation that you serve multiple clients
Scope of work
- Biweekly payroll for 2 W-2 employees in QuickBooks Payroll (approve exported timesheets, preview, transmit)
- Bank-feed review and coding, with rules set up per new contract
- Bill entry, document upload, approval workflow, and ACH payment runs
- Monthly reconciliations (2 bank accounts + 1 credit card)
- Monthly indirect cost allocations (fringe/operations/admin) via spreadsheet and journal entry
- Monthly financial statements and soft close
- A monthly "funds remaining by grant" budget-vs-actual report (manual template — our grant periods span fiscal years)
- Maintenance of our restricted-cash-aware Excel cash flow projection
- Quarterly financial package for our board treasurer
- Annual 1099-NEC filings and vendor W-9 setup
- Coordination with our retained senior advisor, who keeps the Form 990, state registrations, and specialty funder reports
You are
- US-based, running your own multi-client bookkeeping practice (business entity, other active clients)
- Strong nonprofit fund-accounting experience: restricted vs. unrestricted net assets, class-based grant tracking in QuickBooks Online
- Comfortable with QuickBooks Online and QuickBooks Payroll
- Carrying errors & omissions insurance
- Setting your own schedule and using your own tools
The bar: we need judgment, not just data entry. Finalists will walk through our actual cash flow file with us.
To apply, please include all four; incomplete applications will not be reviewed:
- A short note on your nonprofit fund-accounting experience
- Your rate (flat monthly or hourly)
- Two to three nonprofit client references
- Confirmation that you serve multiple clients
Location
RemoteWork can be performed from anywhere in United States
ASSOCIATED LOCATION
Sacramento, CA, USA
